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Administrative Services
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1900870 Requisition #

At Ingersoll Rand we are passionate about inspiring progress around the world.  We advance the quality of life by creating comfortable, sustainable and efficient environments. Our people and our family of brands—including Club Car®Ingersoll Rand®Thermo King®Trane®American Standard® Heating & Air Conditioning and ARO® - work together to enhance the quality and comfort of air in homes and buildings; transport and protect food and perishables; and increase industrial productivity and efficiency. We are a global business committed to a world of sustainable progress and enduring results. For more information, visit www.ingersollrand.com.

Ingersoll Rand is a diverse and inclusive environment.  We are an equal opportunity employer, dedicated to hiring a diverse workforce; including individuals with disabilities and United States qualified protected veterans.


SUMMARY

Our Portland, OR office is looking for an Administrative Assistant to join its growing team.  In this role, you will provide administrative support through general clerical duties and facilitation of ongoing office programs.

 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following.  Other functions may be assigned.

 
  • Responsible for filing various documents for one or more departments.
  • Provides coverage for the receptionist.
  • Processes invoices to be mailed and files copies.
  • Composes and types memos, letters, and other routine correspondence.
  • Transcribes written notes on computer, or transcribes from voice recordings or memo form.
  • Reviews correspondence for correct grammar and punctuation.
  • Arranges travel schedule and reservations.
  • Makes copies of correspondence or other printed materials.
  • Consolidates reference information by collecting, organizing, and assembling data for reports, presentations, and/or special projects.
  • Organizes meetings by making arrangements and distributing related materials.
  • Maintains office supplies and monitors inventory.
  • Distributes incoming and inter-office mail.
  • Maintains current proof of auto insurance records for all associates.
  • Performs other duties as necessary.
  • Flexibility to work overtime/weekends, as required.
 

QUALIFICATIONS  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 
EDUCATION and/or EXPERIENCE
  • High school diploma or general education degree (GED); Two year associates degree in related field preferred); and two years related administrative experience; or equivalent combination of education and experience.  
  • Strong working knowledge of Microsoft Office products.
  • Excellent  communication skills (verbal and written)
  • Organized, detailed oriented, and resourceful,
  • Anticipates needs in advance
  • Great customer service skills
  • Self-motivated
 
MATHEMATICAL SKILLS

Must possess basic math skills.  Ability to perform these basic operations using units of American money and weight measurement, and volume.

 
REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

 

PHYSICAL DEMANDS  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee frequently is required to sit and use hands to operate computer keyboard and telephone.  The employee is occasionally required to stand, walk, and reach with hands and arms.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

 

WORK ENVIRONMENT  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position works in a typical office environment.  The noise level in the work environment is usually moderate.

 

We are committed to helping you reach your professional, personal and financial goals. We offer competitive compensation that aligns with our business strategies and comprehensive benefits to help you live your healthiest. We are committed to building an inclusive and diverse culture that engages as well as values the different backgrounds and experiences of our employee, which, in turn, spurs innovation, generates creative solutions and enhances our customer relations. 

If you share our passion for inspiring progress—for bringing about bold shifts in how people, economies and societies operate—then you belong with Ingersoll Rand. Progress begins with you.


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