Executive Assistant
At Trane TechnologiesTM and through our businesses including Trane® and Thermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.
Job Summary:
We are hiring an Executive Assistant in Davidson, North Carolina! The Executive Assistant will provide daily executive administrative support to our Life Science Solutions business. If you are reliable, organized, value confidential and time sensitive material, and enjoy working on a talented team of professionals, apply here!
Thrive at work and at home:
- Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
- Family building benefits include fertility coverage and adoption/surrogacy assistance.
- 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
- Paid time off, including in support of volunteer and parental leave needs.
- Educational and training opportunities through company programs along with tuition assistance and student debt support.
- Learn more about our benefits here!
Where is the work:
This position has been designated as On-Site at our Davidson, NC location.
What you will do:
- Provide high-level administrative support to one President, managing daily activities, calendars, and travel arrangements.
- Manage complex schedules, including arranging and coordinating meetings, conference calls, and international travel itineraries, while considering time zone differences and the executives' availability.
- Prepare and organize documents, presentations, and correspondence for meetings, ensuring accuracy, professionalism, and adherence to established formats and protocols.
- Conduct research, gather information, and compile reports on specific topics to support decision-making processes.
- Liaise with internal and external stakeholders, including clients, partners, representing the executives professionally and maintaining strong working relationships.
- Coordinate and prioritize multiple projects simultaneously, following up on action items and monitoring progress to ensure timely completion.
- Prepare expense reports, manage invoices, and maintain proper documentation of financial transactions.
- Assist with the planning and execution of on-site and off-site events, including company-wide meetings, conferences, and team-building activities.
- Maintain confidentiality of sensitive information, exercising discretion and sound judgment in handling discreet matters.
- Stay informed of industry trends, organizational goals, and changes within the company to provide proactive support and anticipate the executives' needs effectively.
- Collaborate with the executive administrative team to streamline processes, share best practices, and improve overall efficiency and effectiveness.
- Utilize Oracle/Coupa to invoice, set up new suppliers, prepare purchase requisitions, purchase orders, receive on purchase orders and submit for payment
- Create and edit documents using Microsoft Office programs
- Assist in employee birthday, anniversary and special recognition
What you will bring:
- Proven experience as an Executive Assistant supporting high-level executives, preferably within a fast-paced and dynamic environment.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines effectively.
- Strong written and verbal communication skills, with the ability to communicate professionally and confidently at various levels of the organization.
- Excellent interpersonal skills, with the ability to build and maintain relationships with internal and external stakeholders.
- Proficiency in managing complex calendars, travel arrangements, and meeting across multiple time zones.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Strong attention to detail and the ability to produce accurate and error-free work under tight deadlines.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and collaboratively within a team environment.
- Adaptability and resourcefulness in managing unexpected changes and challenges.
- Bachelor's degree preferred but not required.