Executive Assistant
At Trane TechnologiesTM and through our businesses including Trane® and Thermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.
Job Summary:
This position will provide executive administrative support to the Vice President, Enterprise Applications, Vice President, Office of the CIO, Vice President, Global Infrastructure and Vice President, Enterprise Architecture, which will include calendar management, travel arrangements, expense processing, and correspondence on behalf of the VPs as needed. The ideal candidate will provide the highest quality administrative support as a core part of the team, in a confident and professional manner.
Thrive at work and at home:
- Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
- Family building benefits include fertility coverage and adoption/surrogacy assistance.
- 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
- Paid time off, including in support of volunteer and parental leave needs.
- Educational and training opportunities through company programs along with tuition assistance and student debt support.
- Learn more about our benefits here!
Where is the work:
This position has been designated as onsite with flexibility.
What you will do:
- Provide the full spectrum of administrative support to the Vice Presidents, which includes but is not limited to calendar management, significant travel arrangements and event and external meeting planning, expense processing, receiving and prioritizing visitors, telephone calls, correspondence and other information and handling issues that require the highest levels of discretion and confidentiality.
- Coordinate travel and meeting arrangements
- Interact with all levels of employees up to and including regular interaction with senior enterprise executives.
- Become an integral part of the teams supported and get to know the important internal and external stakeholders well. Represent Trane Technologies articulately, professionally, and competently to internal and external audiences.
- Support the coordination, preparation and collation of department reports and board of director presentations, including the creating and editing of presentation materials.
- Validate materials for accuracy, completeness and compliance with Trane Technologies standards, policies and procedures; ensure materials, reports and documents for signature are accurate and complete.
- Plan, compose, research, analyze and coordinate special projects and follow-up
- Organize and maintain department files, including correspondence, records, etc., following up on pending matters.
- Prepare detailed expense reports and accurately reconcile corporate credit card bills
- Manage departmental purchasing
- Utilize Oracle to invoice, set up new suppliers, prepare purchase requisitions, purchase orders, receive on purchase orders and submit for payment
What you will bring:
- Experience as an Administrative Assistant supporting executives
- Bachelor’s degree preferred
- Detail-oriented with exemplary conference planning and organization skills
- Excellent in Microsoft Teams, Outlook, Word, Excel, and PowerPoint
- Ability to effectively communicate, both written and verbal, to all levels of the organization
- Must be able to work independently with minimum supervision and guidance, prioritize work and handle simultaneous assignments with success and accuracy
- Must be able to work effectively and accurately under pressure with tight timeframes
- Must be flexible and adaptable. Willing to work extended hours when necessary, such as arriving early, adjusting lunch hour, or staying later in the evening depending on various activities/deadlines
- Demonstrated track record of interacting with all levels of management, staff, and outside contacts in a courteous, professional, and discreet manner
- Ability to handle confidential information in a professional manner
Compensation: